Purchase Edge is an integrated workflow and document management based procurement platform. Purchase Edge facilitates creation of purchase requisitions, a full functional vendor management portal, a composite management panel that helps view and manage multiple procurement projects using a range of sub workflows. A document repository, a document generator for Purchase Orders and GRN / SRN’s. A Delegated authority (DA) based approval module and the ability to integrated to any core financial platform to pass the relevant inventory, stock and payment entries.
Purchase Requisition Generator
This is a tool provided to all internal departments to create purchase requisitions The tool allows users to define their requirement for different purchase types or categories: IT hardware, machinery, services, stationary and incidentals, software, furniture etc..the tool allows users to create multiple requirement templates that can be reused. Define terms and conditions applicable for the purchase Define a vendor response template and compliance sheet Upload supporting documents that further explain the requirements and technical specifications Select bidders from amongst all registered vendors and extend the RFP to the selected bidders These sections can then be combined to create the Purchase Requisition
The knowledge portal is the repository of history and previous purchases All purchase documents both generated and uploaded will be available Historical pricing through vendor response sheets Vendor performance records etc…will be available We now have an optional AI based interface for the Knowledge Portal, where the AI BOT can read all PDF documents uploaded and extract information from these documents with the user able to use conversation style search questions to retrieve data example “show me all Laptops purchases with SSD Hard disks”The BOT can also be tasked to search and retrieve data from specific website – by keying in the website and the BOT will use a scraper to pull data from each nominated website
The vendor portal is an online tool that allows vendors to register and upload all key details about the company and maintain a status with the business entity. The portal has several components: Vendor profile Vendor support documents – the business can define mandatory documents which are required for the registration (Certificate of Business Registration…..) Vendor Interface – the vendor can designate an officer to be the nominee and contact point for the vendor – the system will direct all communication to this contact point Email alerts are generated when the vendor is selected as a bidder for a particular tender Ability to view and download the requirement, terms and conditions and other documents Ability to login to the portal and complete the compliance form and defined response format Ability to upload any supporting documents for the bid The vendor portal will also contain the vendor’s history with the entity and a satisfaction rating and score from each interaction
As the name of the utility implies it is a control panel that allows a Procurement team to manage all procurement interactions with internal stakeholders and vendors
The dashboard and active screen provides an interface to manage the following 16 optional sub workflows